When you open a lengthy statement, it’s likely to contain much more information than just the ledger of transactions. There could be account summary, notices, explanations statements, text, and other pages surrounding the details a bookkeeper really needs.
If the objective is to convert transaction data to a spreadsheet or a accounting system, a thorough processing of everything may be inefficient. To ensure a streamlined workflow, you must identify those pages that are helpful prior to generating the output.
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It’s Not Meant to Mean More Data.
Check out a business that is reviewing its banking activities for several months. The monthly PDFs could contain up to 10 pages but only a tiny portion of the document has the essential transaction tables required for accounting.
Another option is to copy the tables, however this could be time-consuming and lead to typing mistakes. Businesses can convert bank statement data into Excel but only the pages that are relevant.
Docubrew offers a preview of the page that lets users review the PDF and select what gets processed. You can remove disclosures, cover sheets and other pages.
Previewing First Gives You More Control
Automated systems work best when they are controlled by the user.
Docubrew lets users look at the statements prior to finalizing the conversion. It extracts figures from the statement source rather than estimating financial values.
The preview is an excellent way to ensure that the pages have been rightly selected and to go over the information you have extracted prior to download the final output.
The checkpoint is easy however it’s crucial when it comes to financial records.
The Export’s Form should be influenced by the Destination
What do you have in mind for the sale?
Excel is great for bookkeepers who need to analyze or sort information. If the information is heading to another software, CSV may fit the workflow better. Docubrew is compatible with QBO output.
Someone who needs to convert bank statement to CSV, for example, can generate a CSV rather than creating an Excel workbook first and manually changing formats afterward.
Docubrew’s output was designed to work with accounting platforms like QuickBooks, Xero, and FreshBooks and spreadsheet-based workflows.
Scanned paper statements may be incorporated into the workflow.
PDFs created digitally aren’t the only PDFs that can be transformed.
Sometimes, older statements are only available as paper scans. Docubrew can process scanned PDF documents, including statements.
This could be beneficial for bookkeeping that is based on historical data where the most recent data was digitalized, but older records were scanned off paper. They can be converted with the same procedure, and then reviewed before exporting.
Process Locally Or Use the Cloud
It is crucial to think about the handling of documents, as well as their output.
Docubrew’s Windows desktop application handles the conversion locally, and stores client documents in the system. For users who prefer browser-based processing cloud processing, the cloud option protects uploaded documents and, according to Docubrew, automatically deletes deleted and modified documents within 24 hours.
Converting a bank statement into Excel doesn’t have to mean feeding each page of the PDF file and hoping it will prove beneficial.
Begin by reviewing the pages with the information that you need. Check what is being gathered. Choose the format that is most suitable to the new accounting job.
Sometimes, a smoother financial workflow does not begin through processing more or more, but by intentionally processing less.